Service businesses losing leads to slow follow-up
Every hour a lead sits untouched, your close rate quietly drops. We build the systems that respond before your competitors do.
Put your follow-ups, lead intake, invoicing, onboarding, reporting on autopilot —
so nothing falls through the cracks.
We connect the tools you already use and hand the repetitive work to a system that never forgets, never gets tired, and never calls in sick — so you get your hours back without hiring anyone.
Ayanna McClintic
Founder, Soulwire Studio · San Antonio, TX
Veteran-OwnedI build the systems so you stop babysitting the busywork.
See client work →Automated workflow
New lead → CRM → Follow-up
Typical outcomes for small business automations
Plays nicely with the tools you already use
ClickUpResendCal.comGoogle SheetsGmailSlackQuickBooksStripeAirtableHubSpot
Who we build for
Built for teams who can't afford to drop the ball
If any of this sounds familiar, there's a good chance we can help you fix it.
Small teams buried in manual, repetitive admin
Copy-pasting between tools isn't a job, it's a leak. We automate the busywork so your team can focus on actual work.
Growing companies whose processes live in someone's head
When one person leaves, the whole workflow shouldn't leave with them. We turn tribal knowledge into documented systems.
Any business where a mistake costs real money
High-stakes handoffs shouldn't rely on memory. We build guardrails that catch errors before they become expensive ones.
What we build
Systems that replace manual work, not add to it.
We don't automate for the sake of it. Every system targets a specific bottleneck and ships with a measurable result attached.
Stop the copy-paste between your tools
The steps your team repeats every day — moving the same lead, invoice, or update between your CRM, inbox, and spreadsheets — mapped once and handled automatically from then on.
A website that sells while you sleep
Every visitor gets captured, every lead gets routed to the right person, and every follow-up goes out automatically — before you even see the notification.
Answer every customer, day or night
A chatbot trained on your business, not a generic script. It qualifies leads and answers customer questions 24/7 — and never gives someone the wrong answer.
These are the three systems we build. Below is what that looks like in practice.
The automation menu
If it's repetitive,
it's probably automatable.
Here's a sample of the workflows inside those systems — use it for ideas, then run our free audit below to see what applies to you.
23 workflows · 5 depts
Showing all 23 workflows
Filter →
Sales & Leads
- Instant replies to new leads, day or night
- Lead scoring & routing to the right person
- Quote and proposal generation
- Follow-up sequences for leads who go quiet
- CRM updates that happen without anyone typing
Customer Service
- 24/7 chatbot for common questions
- Support ticket triage & routing
- Appointment booking & reminders
- Review requests sent automatically after a job
- Order & project status updates for customers
Operations & Admin
- Data synced across your CRM, inbox, and spreadsheets
- Contracts, invoices & certificates generated on demand
- New client & employee onboarding checklists
- Vendor and inventory tracking
- Document filing and organization
Marketing
- Email & SMS follow-up sequences
- Social post scheduling from one piece of content
- Newsletter drafts written from your latest work
- Testimonial & review collection
Finance & Reporting
- Automatic reminders for unpaid invoices
- Expense tracking & categorization
- Weekly or monthly performance reports, delivered automatically
- Payment & renewal reminders
↳ Don't see yours?
Run the free auditIf your team repeats it more than once a week, there's a good chance it can be automated.
Tell us about it — we'll map it out and show you where the hours are hiding.
How we work
From bottleneck to production, in four moves.
You'll know exactly how much time and money it'll save you before we ever write a line of code.
Discover
Map the bottleneck
We audit where time is lost and staff are doing work a system should handle. You leave with an opportunity map and a real ROI estimate.
Selected work
Real systems, real numbers, built for businesses like yours.
1 / 4
Free · Instant · AI-generated
See what's automatable — before you ever book a call.
Drop in your website and we'll read it and send back a deliverable of your choice: a strategic website audit, an AI-automation opportunity map, or a ready-to-send newsletter series. Takes about a minute.
No credit card~60 seconds
Start here
Ready to find out
what's automatable?
Tell us about your project, or grab 30 minutes on the calendar. Either way, you'll leave with a clear picture of where your hours are going — and what it would take to get them back.
- Free · 30 min
- No pitch — just an audit
- Reply within 1 business day
San Antonio, TX · serving clients worldwide